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Having a few useful phrases on hand can give you the confidence you need, says Jodi Glickman Brown, founder of communication consulting firm Great on the Job. Or, two attendees begin to argue. To what extent should you capture the conversation? At her company meetings, senior administrative assistant Amy Finelli uses a meeting minutes template. After a meeting is over, everyone will scurry back to their desks to check email messages and resume work.

They may quickly forget about the action items they just took on. Your mission? To produce minutes that remind everyone what needs to happen next, and assure them that their meeting time was well spent. All rights reserved. Expert tips, meeting minutes templates and sample meeting minutes. Pre-meeting preparation. During the meeting: Minute-taking tips. Example: Mr. Hurst made a motion to approve the ranking list. Seconded by Mr.

How to take and write minutes

On the left side, write keywords; on the right side, make short notations on the keywords. Want the notes to stick in your memory?

  • A Guide to Writing Effective Meeting Minutes.
  • TIP 1: Be prepared for the meeting:?
  • 2. Start With an Action Review.

Write on a color pad. Keep emotions out of the minutes —yours and those of attendees. Smith, exasperated by the discussion, left the room. When confused at a meeting, speak up! The conversation veers off track—now what? After the meeting is over, take some time to debrief, and determine what went well and what could have been done better.

Evaluate the meeting's effectiveness based on how well you met the objective. This will help you continue to improve your process of running effective meetings. You may even want to get the participants' feedback as well. Depending on the time frame, this debriefing can be done within the meeting itself or afterward. Finally, prepare the meeting summary. This will be forwarded to all participants and other stakeholders.

How to Take Minutes in a Meeting

It is a record of what was accomplished and who is responsible for what as the team moves forward. This is a very crucial part of effective meetings that often gets overlooked. You need a written record of what transpired, along with a list of actions that named individuals have agreed to perform. Make sure someone is assigned to take notes during the meeting if you think you will be too busy to do so yourself.

Etiquette covers behaviors such as timekeeping; the use of laptops and cell phones; eating and drinking during the meeting; whether you can interrupt while someone is speaking, or only ask questions at the end; where you sit, and so on.

5 Key Questions to Ask Before Attending a Meeting - People Development

These rules will vary according to the culture of your organization, your management style, and the preferences of your team. And some meetings may be more formal than others, depending on the agenda and who is attending. But agreeing to these basic standards — and sticking to them — can help you and your team to conduct meetings in a more professional manner, and to achieve your objectives with the minimum of fuss or disruption. Running an effective meeting is more than sending out a notice that your team is to meet at a particular time and place. Effective meetings need structure, order and ground rules.

Without these elements they can go on forever and not accomplish a thing. With a solid objective in mind, a tight agenda, and a commitment to involving the meeting participants in the planning, preparation, and execution of the meeting, you are well on your way to chairing great meetings. Given the frustration most people feel when their time is wasted, gaining a reputation for running efficient and successful meetings is good for you and your career.

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Finding This Article Useful? Subscribe to Our Newsletter Receive new career skills every week, plus get our latest offers and a free downloadable Personal Development Plan workbook. Read our Privacy Policy. Key Points Running an effective meeting is more than sending out a notice that your team is to meet at a particular time and place. Add this article to My Learning Plan.

Mark article as Complete. Show Ratings Hide Ratings. Rate this resource. Free Workbook Offer! Find Out More. Comments 33 This month BillT wrote. Hi msuxg, Welcome to the Club. Thank you for this great feedback, and hopefully this will help in your career. BillT Mind Tools Team. This month msuxg wrote.

Some great advice for meeting chairs on ensuring the meeting is productive, inclusive and effective. Over a month ago BillT wrote. Hi gregs90, Thank you for your feedback.